CORK SUMMER SHOW – TRADE STAND GUIDELINES & CHECKLIST

Closing Date for Trade Applications: Wednesday 5th May 2027

IMPORTANT – PLEASE READ CAREFULLY

1. Please read all Terms & Conditions in full before applying.
2. Submission of a Booking Form or Expression of Interest (EOI) does not guarantee a trade stand allocation.
3. No stand will be allocated without confirmed insurance documentation.
4. Applications will only be considered if all required information and documentation are fully completed and received.
5. If your application is unsuccessful, your payment will be refunded. Refunds will not be issued for any other reason.

APPLICATION TYPES – IMPORTANT CLARIFICATION

Booking Form

• This is the official trade application form.
• All applications will be reviewed after submission.
• If your selected trade area is oversubscribed, a refund will be issued within 10 days.

Expression of Interest (EOI) Form

• This is a contact form only.
• It is used to contact the office for information.
• It is not a booking form.
• No trade space is allocated from an EOI submission.

APPLICATION PROCESS

1. Carefully review all Terms & Conditions before applying
2. Create an account on the Cork Summer Show application system
3. Complete the Booking Form or EOI form (as appropriate)
4. Ensure all required documentation is uploaded and complete

QUICK CHECKLIST – REQUIRED INFORMATION

You must provide all of the following:

1. Business Name / Trading Name
2. Contact Details
3. Company Type
4. Location Preference
5. Trade Stand Type / Size
6. Power Requirements (if required)
7. Electrical / Gas Equipment List
8. Advertising / Promotional Details
9. Product & Service Details
10. Insurance Details & Letter from Insurer (must meet full requirements)
11. Acceptance of Terms & Conditions (including access times)
12. Full Payment (online payment via Stripe preferred)

COMPANY INFORMATION REQUIRED

• Company Name / Trading Name
• Contact Details
• Company Type

TRADE STAND AREA SELECTION

Please select one:

A. Livestock (Outdoor)
B. Retail (Outdoor or Indoor)
C. Agriculture / Forestry / Energy (Outdoor or Indoor)
D. Food Village / Artisan Food Traders
E. Service and Education Provider (Outdoor)

TRADER PASSES ALLOCATION

• 1 stand: 4 passes
• 2 stands: 8 passes
• 3 stands: 12 passes
• 4 stands: 16 passes
• 5+ stands: max 22 passes

Exhibitors without a valid pass must pay standard admission.

PRODUCT & SERVICE DETAILS

Clearly outline all goods and services being sold or demonstrated.
Only items listed in your application will be permitted.

Strictly prohibited items (e.g. weapons, balloons, unsafe goods) will result in removal from site.

BUSINESS DESCRIPTION

Provide a short description (maximum 50 words) for inclusion in the official exhibitor listing and website.

STRUCTURE & EQUIPMENT DETAILS

Include full details of your stand setup (e.g. marquee, van, tables, chairs, generators).
Ensure your setup fits your allocated space. Machinery exhibitors should carefully plan layout in advance.

POWER REQUIREMENTS

INSURANCE REQUIREMENTS

• Full public liability insurance is mandatory
• Valid insurer letter must confirm cover and indemnity
• No application will be processed without insurance documentation

ONSITE & SHOW CATALOGUE ADVERTISING

Onsite Advertising

• €80 per advert (1m x 1m or 3m x 1m banner space)
• €130 for two adverts

All posters must be delivered to the Show Office by Wednesday 16th 2027.

Catalogue Advertising

• Full A5 page: €130 + VAT
• Half A5 page: €100 + VAT

IMPORTANT CONDITIONS

• All stands must remain clean and litter-free (€200 fine may apply)
• Compostable packaging only (no polystyrene permitted)
• Strict health & safety compliance required at all times
• Organisers reserve the right to refuse or remove any exhibitor
• All Terms & Conditions must be accepted before submission

PAYMENT

• Payment required before application is processed
• Payment does not guarantee acceptance
• Accepted methods: card, cheque, or bank transfer
• Please contact: tradestands@corksummershow.com
• Reference must include Business Name or Application ID

FINAL NOTE

Please ensure you have read and understood all Trader Terms & Conditions before submitting your application and that you are familiar with the Environmental Policy available on our website.