CORK SUMMER SHOW – TRADE STAND GUIDELINES & CHECKLIST

Early Bird Booking Closes 1 February 2027: : : Closing Date for Trade Applications: Wednesday 5th May 2027

IMPORTANT – PLEASE READ CAREFULLY

1. Please read all Terms & Conditions in full before applying.
2. Booking Applications, Approval & Payment:

• Application Submission: All trade and catering applications must be submitted using the official Cork Summer Show application form or online booking system. Applications will only be considered if all required information and documentation have been fully completed and received.

• Application Review & Approval: Submission of a Booking Application or Trade General Information Form does not guarantee a trade or catering stand at the Cork Summer Show. All applications are subject to review and approval by the Organisers. Show Management reserves the right to accept, decline, limit or withdraw any application at its discretion.

• Insurance Requirements: No stand will be allocated without confirmed insurance documentation. Exhibitors must provide all required insurance documentation to the satisfaction of the Organisers before a stand can be allocated.  Public liability insurance must provide a minimum of €2.6 million indemnity limit per incident

• Payment: No payment is required or taken at the time of application. Payment may only be made once the application has been reviewed and approved by an Admin. Applicants will be notified by email of the outcome of their application.

• Early Bird Discount: To qualify for the 10% Early Bird Discount, the application must be approved and payment received in full by 1 February 2027. Submitting an application before this date does not guarantee eligibility for the discount.  All advertised trade stand prices, including any outstanding unpaid applications, will increase by 10% from 2 February 2027.

• Final Payment Deadline: All approved bookings must be paid in full by Wednesday 5 May 2027. If payment is not received by this deadline, Show Management reserves the right to withdraw the stand allocation and offer it to a trader on the standby list.

• Booking Confirmation: An application is only considered fully confirmed once it has been approved by the Organisers and the required payment has been received in full.

• Agreement to Terms & Conditions: By submitting an application, the Exhibitor confirms that they have read and agree to these Terms & Conditions and accept responsibility for their participation at the Show.

• Compliance: All Exhibitors, their staff and contractors must comply with these Terms & Conditions and all reasonable instructions issued by Show Management and authorised personnel.

APPLICATION TYPES – IMPORTANT CLARIFICATION

APPLICATION PROCESS

1. Carefully review all Terms & Conditions before applying
2. Create an account on the Cork Summer Show application system
3. Complete the Trade Booking Form
4. Ensure all required documentation is uploaded and complete

QUICK CHECKLIST – REQUIRED INFORMATION

You must provide all of the following:

1. Business Name / Trading Name
2. Contact Details
3. Your Business Category/Type
4. Your Business Products or Services
5. Trade Stand Type / Size
6. Power Requirements (if required)
7. Electrical / Gas Equipment List (if required)
8. HSE Licence number plus Certificate Picture (if required)
9. Fire Extinguisher Certification Picture (if required)
10. Gazebo Fire Retardant Certification (if required)
11. Your business Logo/Promo Details
12. Product & Service Details plus Trade Stand Picture, Menu Picture
13. Insurance Details & Letter from Insurer (must meet full requirements)
14. Acceptance of Terms & Conditions (including access times)
15. Full Payment (online payment via Stripe)

TRADE STAND AREA SELECTION

Please select one:

A. General Trade  - Outdoor 

B. General Trade  - Indoor 

C. Agri Yard Machinery - Outdoor

D. Catering Village - Outdoor 

E. Artisan Food & Beverage  - Outdoor 
 

TRADER PASSES ALLOCATION

• 1 stand: 4 passes
• 2 stands: 8 passes
• 3 stands: 12 passes
• 4 stands: 16 passes
• 5+ stands: max 22 passes

Exhibitors without a valid pass must pay standard admission.

PRODUCT & SERVICE DETAILS

Clearly outline all goods and services being sold or demonstrated.
Only items listed in your application will be permitted.

Strictly prohibited items (e.g. weapons, balloons, unsafe goods) will result in removal from site.

STRUCTURE & EQUIPMENT DETAILS

Include full details of your stand setup (e.g. marquee, van, tables, chairs, generators).
Ensure your setup fits your allocated space. Machinery exhibitors should carefully plan layout in advance.

POWER REQUIREMENTS

INSURANCE REQUIREMENTS

• Public liability insurance is mandatory for all trade and catering exhibitors participating in the Cork Summer Show.

• Exhibitors must hold valid public liability insurance with a minimum indemnity limit of €2.6 million per incident.

• A valid letter from the insurer confirming the insurance cover and applicable indemnity limit must be submitted as part of the application.

• Applications will not be processed until the required insurance documentation has been received. No stand will be allocated without satisfactory confirmation of the required insurance cover.

• It is the Exhibitor’s responsibility to ensure that their insurance remains valid and in force for the duration of the Show, including any on-site set-up and dismantling periods where applicable.

Additional Advertising oppurunity: ONSITE & SHOW CATALOGUE ADVERTISING

Onsite Advertising

• €80 per advert (1m x 1m or 3m x 1m banner space)
• €130 for two adverts

All posters must be delivered to the Show Office by Wednesday 16th 2027.

Catalogue Advertising

• Full A5 page: €130 + VAT
• Half A5 page: €100 + VAT

IMPORTANT CONDITIONS

• All stands must remain clean and litter-free (€200 fine may apply)
• Compostable packaging only (no polystyrene permitted)
• Strict health & safety compliance required at all times
• Organisers reserve the right to refuse or remove any exhibitor
• All Terms & Conditions must be accepted before submission

FINAL NOTE

Please ensure you have read and understood the Cork Summer Show Trader Terms & Conditions, including the Catering Terms & Conditions, before submitting your application.

All traders are also encouraged to familiarise themselves with the Environmental Policy, available on our website, and to support our commitment to a safe, sustainable and environmentally responsible Cork Summer Show.